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Create Invoice Template Printable In Just 5 Simple Steps

An invoice is a document that is given to a client after they have received a product or service. It specifies precisely what services or products were supplied, how much is due, and how payment may be made.

An invoice symbolises your company and serves as another point of contact with your customers. As a result, it's critical that it seems professional and favourably represents your company. Most of you, whether you're a freelancer or a small company owner, have questioned what an invoice is. In this article, we'll go over the concept of an invoice as well as other aspects of invoicing.

The invoice is a crucial part of your business's success. Your chances of being paid on time are substantially lower than they should be if you don't have a good invoicing system.

Getting paid, and getting paid quickly, is the lifeblood of every successful company, but invoicing isn't always as simple as it should be. We'll break down the goal, major aspects, and numerous invoicing methods for your company so you can grasp this crucial tool and focus on your success.

A Company invoice template printable Sample
A Company invoice template printable Sample

How To Create An Invoice 5 Easy Ways

An invoice's goal is to provide specific information about what was bought and how payment may be made. Any invoice has numerous critical elements, which are often separated into header, body, and footer sections. The following components, divided by section, are included in the most successful invoices.

The header includes identifying information such as the seller's and customer's contact information, as well as details regarding the invoice. Number assigned to the invoice. This is a unique number issued by the seller to differentiate this invoice from the rest of the seller's invoices. It's normally found at the very top of the website, in the top (header) section.

The date of the invoice. On the invoice, provide the date the invoice was produced and mailed. Terms of Payment When it's time to make a payment. This blog article delves into the subject of payment conditions in detail.

Information about the billing firm. In the header, add the name of the company and the contact person, as well as contact information. Incorporating the company letterhead into the design is one way to do this. In certain cases (for example, if the invoice contains sales tax collection), the company's tax ID must also be supplied.

Information about a customer or client. Similarly, the person or firm receiving the invoice should be indicated in the header, along with their contact information. The necessary information about the products or services acquired is included in the invoice's body. This is where you'll find a detailed list of everything you've bought.

Items in a line. Line items make up the majority of the body section. The cost per unit or hourly rate, the number of units purchased or hours invoiced, and the amount payable for that specific item are all named or described in line items.

Individual products or services do not need separate invoices as long as they appear on distinct lines, therefore an invoice may have as many line items as are appropriate. Expenses that may be billed. Include any expenditures you've had to pay for that the client is responsible for in the invoice.

There are three charges in total. Below the line items, a summary of all costs related to the products or services being invoiced is displayed. It may also be shown at the top of the footer section.

Payment conditions, special instructions, and/or any extra remarks are commonly included in the bottom of an invoice, which normally sums up the total amount payable by specifying any non-item expenses.

If applicable, taxes or other expenses are required. The total charges are presented directly below the sales tax, shipping charges, and any additional costs that have been added to the invoice.

Total payment is due. The total owing is the sum payable by the client in its entirety, including any applicable sales tax and other fees. The sum owed is normally shown below the total charges and additional costs, although it may also be included at the top of the invoice as a reminder.

Instructions for payment. If payment instructions are required, they will be displayed at the bottom of the invoice. They might contain information like where to submit checks, what credit cards are accepted, any early payment incentives, and any late fines that apply if the payment isn't received by the due date.

Additional thoughts or observations. In certain cases, including the date and manner of shipping or delivery makes sense. On the invoice, some company owners may attach a personal remark to the consumer.

Create A Google Docs Invoice

For developing an invoice document, Google Docs offers an easy-to-share option. You can quickly create an invoice using readily available templates, or you can start from scratch and create your own. To utilize a Google Docs invoice template, follow these steps:

  • Go to your Google Drive after logging in to your Google account.
  • Scroll down to Google Docs in the drop-down menu after clicking the "+ New" button. Select "From a template" by clicking the arrow next to it. You'll be sent to the templates page as a result of this.
  • In the templates page's search field, type "invoice." The results should show a variety of invoice templates. Examine the options and choose the finest invoice template for your company.
  • Fill in the blanks on the new page using the template you choose. Custom input fields containing information such as business name, address, phone number, email, logo, payment conditions, and formal payee name for accepting payments are included.

Creating An Invoice With A Free Invoice Generator

You may utilise a free invoice generator if you aren't utilising any of the aforementioned apps or templates. Professional invoice examples are available from Square and a few accounting software programmes, such as QuickBooks. Follow these steps to utilise a Square free invoice template:

  • Select the colour and file type for the invoice you wish to produce on the Square invoice template page.
  • The template will open in a new tab when you enter your email address in the pop-up. Check your pop-up blocker settings for Square's website if the template doesn't appear right away.
  • Fill in the blanks with your company name, client name, sent and due dates, goods, and sums.
  • Download your invoice and attach it to an email to your client.
Online invoice generator shows a sample invoice
Online invoice generator shows a sample invoice

Creating An Invoice In Microsoft Word

Word has a number of simple, professional-looking templates. This method of creating bills may be effective, particularly if you are most comfortable with the programme. It is, however, a little inconvenient. When it comes to being paid, this is particularly true. It might take a long time to print and deliver paper invoices by snail mail.

Even if you're emailing a Word document, you'll need to work out the best way for clients to pay you. Typically, this entails utilizing a third-party system (such as an online payments app) or having a physical check sent to you. However, if you insist on creating invoices with Word, here's how:

  • Under New in the File menu, choose an invoice template from Word.
  • In the dialogue box, look for the Invoice icon (typically on the left-hand side) and choose the invoice type that best suits your requirements.
  • Create a professional header with your company's contact information, including the name, postal address, phone number, email address, and logo.
  • Put the client's details in (typically underneath and to the left of your company's contact information). Also, be sure to include the company's name, postal address, phone number, and email address.
  • Include the invoice's unique number, the date it was created, and the payment due date.
  • To create clear expectations, provide the payment method.
  • Break down items or services into line item descriptions and corresponding prices. Calculate the total, taking into account any relevant sales taxes, shipping costs, and other expenses. It's a good idea to add the full number in strong type so it sticks out. After that, you may download your invoice.

Creating An Invoice In Microsoft Excel

Depending on your demands, Excel has a number of sleek, easy-to-use invoice templates. However, you may face the same practical issues as you had while submitting invoices using Word.

  • From the File menu, create a new workbook, and then look for the Invoice icon in the dialogue box (usually on the left-hand side).
  • From a simple product invoice to invoices for specialized sorts of services, choose the invoice form that best suits your requirements.
  • Fill in the custom input boxes with information such as your company's name, address, phone number, email address, logo, customer ID (if applicable), payment conditions, and official payee name for accepting payments.
  • Include a unique invoice number, a product or service description, and the client's details.

How To Create An Invoice Online With Square Invoices?

Square Invoices provides you with professional, ready-to-use invoice templates to help you keep organized and save time. All of your invoices are grouped together in one location (your Square Dashboard), making it simple to keep track of what has been paid and what has not.

Square's online invoices are fully customizable, so you can do things like apply discounts and create a custom tip area without having to perform any arithmetic (in case customers are inclined to leave you a little bonus). To offer yourself more freedom when it comes to issuing bills, you may set invoice scheduling or recurring payments.

Square Invoices have a straightforward pricing structure: each paid invoice costs only 2.9 percent plus 30 cents. It's 3.5 percent + 15 cents if your customer pays with a credit or debit card on file. Invoices are very simple to send, since you can do so right from your mobile device or the Square Dashboard.

What Do I Need To Include On My Invoice?

You should offer a clear total in addition to your list of invoice items. On the invoice, you'll also need to provide your information, your client's details, and the invoice number. Remember to include any project-specific details. This might be useful when managing many projects for the same customer. Check out our Ultimate Guide to Invoicing for a comprehensive list.

Conclusion

Invoice templates are merely a place to start when it comes to invoicing. You may customize the Word or Excel template to meet your individual requirements by downloading it. You may customize the template with your company's logo, terms and conditions, and other information.

Invoice templates may be required differently by freelancers, small enterprises, and major corporations. If you are registered, your VAT Registration Number (VRN) and Company Registration Number (CRN) must be included on the invoice. If you're a freelancer, though, you're unlikely to be registered for VAT or as a limited business, therefore these facts may be left out.

About The Authors

Steve Martins

Steve Martins - I am a certified graphic designer and I earned my bachelor’s degree in Communication Design. I worked with many brands like Uniqlo and Huawei but also independent smaller Barcelonian brands like Caravelle and Madrid’s Hola Coffee and I have completed over 2000 projects in the last 5 years.

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