• Anime
  • Gaming
  • Business
  • Website
  • Wallpapers
  • Others

How To Create A Template In Gmail

92.4KShares
1.3MViews

Do you get tired of composing the same response every time someone sends you an email with the same question? Create your response once and store it as a template. With a few clicks, you may reopen the template and submit it again.

If you have a recurring activity that you wish to simplify, templates might come in handy.

In addition, Gmail offers a function that allows users to use templates to save time and energy. You simply need to know where to search in your settings.

One thing to remember is that email templates are only accessible in Gmail on the web. In the Gmail mobile apps, templates aren't supported.

If you are confused about how to create a template in Gmail, you have come to the right place as we teach you everything step-by-step.

COPYRIGHT_FT: Published on https://free-template.co/how-to-create-a-template-in-gmail/ by Steve Martins on 2021-10-04T23:30:33.648Z

What Are Templates?

Gmail Templates, formerly known as Canned Responses, are pre-written emails that may be used for a variety of purposes. They increase productivity since you can respond to typical emails that you receive frequently, you may make as many as you like, and they're really quick and easy to set up.

You may change the layout and text of emails sent by people who share your content using email templates. Templates can be text-only or HTML plus text, with the latter being determined by the user's email client.

How To Enable Templates

How to enable use of templates in Gmail
How to enable use of templates in Gmail

Here is the easy way to create templates in your Gmail to make your life easier. You must first enable templates:

  • On a Pc or Laptop, go to mail.google.com and log in to your Gmail account as it is a required step.
  • Select "Settings" from the gear icon, which is situated in the top-right corner of the screen.
  • In the top toolbar, select "Advanced."
  • Check that "Templates" is set to "Enable" if it isn't already.
  • Select "Save Changes" at the bottom of the page.

How To Create A Template

Directions on how to create a new template in Gmail
Directions on how to create a new template in Gmail
  • Set up the email in the manner in which you want the template to appear.
  • Click "Compose" on your Gmail account.
  • Select "Templates" from the three dots at the bottom-right corner of the document.
  • Save drafts as template and then save as "new template" to make a new template.
  • In the window that appears, give your template a name. Your email's subject line will include that name every time you use the template.
  • You must replace a template if you wish to make changes to it. After selecting "Save draught as a template," click the name of the template you'd like to alter under "Overwrite Template," and then write a revised email.

How To Delete Templates

Directions on how to delete a template in Gmail
Directions on how to delete a template in Gmail
  • Open Gmail and select Compose from the drop-down menu.
  • Choose "Template" from the More three dots at the top.
  • To get rid of a template, go to Delete template, choose the one you want to get rid of, then click Delete.

How To Send Templates Automatically

Directions on how to send templates automatically in Gmail
Directions on how to send templates automatically in Gmail

When certain emails arrive, you may set up filters to automatically send out a certain template as a response. You can accomplish this by first establishing a filter that defines which emails you wish to respond to and then assigning a specific template to that filter. Here's how to do it:

  • At the top of the screen, click the search symbol on the right side of the search bar.
  • Complete the fields. For instance, if you want this template to be delivered to emails from certain contacts, put their email addresses in the "From" field. Put the word "subscribe" in the area "Has the words" if you want it sent to anybody who sent you an email asking you to subscribe to anything.
  • Select “Create filter” from the drop-down menu.
  • Select “Send template” from the drop-down menu. Select the template you wish to use from the drop-down menu by clicking "Choose template."
  • In the end, click "Create filter."

How To Create A Template In Gmail With Attachment

How to put attachments in Gmail template
How to put attachments in Gmail template

With this functionality, you may build email templates in Gmail (now with attachments too with this trick)

  • At the top of the message, click the "Attach a file" link. Navigate to the folder holding the file you wish to attach in the next dialogue box, click on the appropriate file, and then click "Open." The presence of a checkmark next to the file's name shows that it was successfully attached to the email.
  • If you wish to add additional attachments to the email, click "Attach another file" and then "Send."
  • If you wish to reuse a template, click "Compose" and then select the name of the template from the "Canned Responses" drop-down menu. Select the proper attachments for the template you've chosen by clicking "Attach a file."

How To Create A Signature Template In Gmail

How to create personalized signature in Gmail
How to create personalized signature in Gmail

An email signature is a text that is automatically appended to the bottom of Gmail messages as a footer, such as your contact information or even a favorite quotation. Your signature can be up to 10,000 characters.

  • As a first step, open Gmail.
  • Click Settings in the upper right corner to view all of your options.
  • Fill in the signature text box in the "Signature" section. You may format your message by adding a picture or altering the text style if you want to.
  • Click Save Changes at the bottom of the page.

Preview Your Template

You may use the default AddThis template or any custom template you design to send a Test Message. An email address will be requested, and a test message will be sent using the chosen template. It's worth noting that whether you get a text-only or HTML template depends on your email client. You may also pick Preview when modifying a template if you want to preview how your templates will look.

Templates For Business Email

You can use different templates to grow your business. Here are a few ideas on how you can grow your business by creating these Gmail templates!

Email Newsletter Template

Sample newsletter template for Gmail
Sample newsletter template for Gmail

Sending out a frequent email newsletter will keep your consumers engaged and your business top-of-mind.

Promotional Email Template

Sample promotions template for use in Gmail
Sample promotions template for use in Gmail

Email is also a fantastic method to keep your consumers informed about new specials. They may also be used to target their interests or alert them when a product they previously looked for is back in stock.

Personal Notification Email Template

Notification email template you can use in Gmail
Notification email template you can use in Gmail

Sending a personalized email to a consumer might be the most effective method to engage with them. These email templates make it simple to send a text-driven, on-brand email that is both appealing and professional.

How To Create The Best Templates

Do you want to learn how to create the best template? You have come to the right place as we have created the list of all things you should do to make your template more attractive and appealing!

Use a pleasant and identifiable “from” name and address. It's difficult to stress how important this is, and it astounds me how many large brands do it wrong. A simple “do-not-reply@companyname.com” address in your email template prevents users from responding.

An excellent template encourages you to write a fantastic subject line by making it simple for the reader to understand what you're trying to say.

The first line of text that shows as a preview in the inbox or in your email is generally the preheader text. Create a line that previews the message's content in a straightforward and appealing way.

Visually, a good template is simple. In both desktop and mobile email, a responsive design, single-column style works consistently. Furthermore, employing white space and generously separated items not only adds visual clarity and emphasis, but also makes your links easier to tap with a finger.

Images should be carefully used in your email template. Your message will be rapidly overwhelmed if you use a lot of graphics. Also about your logo, as much as you adore it, It should only be used once.

An email template must include your company's contact details. Giving the receiver your contact information is not only polite, but it also builds trust in your brand. In most areas, it's also a legal necessity.

Share: Twitter | Facebook | Linkedin

About The Authors

Steve Martins

Steve Martins - I am a certified graphic designer and I earned my bachelor’s degree in Communication Design. I worked with many brands like Uniqlo and Huawei but also independent smaller Barcelonian brands like Caravelle and Madrid’s Hola Coffee and I have completed over 2000 projects in the last 5 years.

Recent Articles

  • Tips For Creating An Architecture Website

    Website

    Tips For Creating An Architecture Website

    This article provides tips for creating a successful architecture website, including defining goals, choosing the right platform, creating a clean design, showcasing services, using calls-to-action, optimizing for SEO and mobile, including testimonials, using social media, and monitoring performance. And also, the best templates!

  • Best Academic Website Templates To Build A Site

    Website

    Best Academic Website Templates To Build A Site

    This post is for you if you know how helpful it can be to have your own academic website and are looking for the best academic website templates.

  • How To Create A Journalist Website - Tips And Templates

    Website

    How To Create A Journalist Website - Tips And Templates

    Learn about the best journalist website templates to showcase your work and establish a strong online presence. Discover top options like Reporter, Journo, PenNews, Pressroom, and Teller to create a professional and polished website. Customization is key to reflect your personal brand and style.

  • Making A PR Website With The Best Public Relations Website Templates

    Website

    Making A PR Website With The Best Public Relations Website Templates

    Learn how to create a professional and effective public relations website with this comprehensive guide. Discover tips on choosing the right public relations website templates, creating compelling content, and optimizing for search engines. Build your brand reputation and effectively communicate with your target audience today!

  • How To Make A Finance Website: A Step-by-Step Guide

    Business

    How To Make A Finance Website: A Step-by-Step Guide

    In this step-by-step guide, we'll show you how to make a finance website from scratch. We'll cover everything from choosing a domain name and web hosting provider to customizing your website and installing essential plugins. By following these steps, you'll be able to create a professional and optimized finance website that can help grow your brand and reach a wider audience.

  • Casino Tips And Strategies

    Gaming

    Casino Tips And Strategies

    With so many options for low-risk casinos available online, you're sure to find something that fits your budget and tastes perfectly.

  • How To Make A Money Website

    Business

    How To Make A Money Website

    In today's digital age, creating a website can be an excellent way to make money. With the right approach, a website can generate passive income for you while you focus on other things. In this article, we'll go through the steps required to create a money website.

  • Script Writing Templates For Movies Or Series

    Others

    Script Writing Templates For Movies Or Series

    TV news, audio, and comic scriptwriting by checking out our sample material and sample document outlines. Learn about script writing templates to make TV production and video treatment simple.

  • How To Create A Reiki Website: A Comprehensive Guide

    Website

    How To Create A Reiki Website: A Comprehensive Guide

    Learn how to create a Reiki website that effectively promotes your practice and attracts new clients. This comprehensive guide outlines the steps to design a visually appealing and informative website that is optimized for search engines. Additionally, discover the best Reiki website templates that can help you save time and ensure your website looks professional. Follow these tips to establish your online presence and spread the benefits of Reiki to a wider audience.

  • Social Media Template - How To Make One For Each Social Media

  • Banner Template - Top 4 Tips And Guides For Making An Amazing Banner Template

  • Make Better Presentations With PowerPoint Slide Background

  • The Best Ways To Download Dope Wallpapers On Websites

  • Download HD Best Dark Anime Wallpapers For Free